Our Coffee Cart at a Keep Indianapolis Beautiful, Inc. Staff Meeting
If you're planning a holiday party in Indianapolis or anywhere in Central Indiana, here's the short version: the Friday and Saturday nights in December book first, and people are booking them right now.
This guide covers when to reserve a coffee cart, what it costs, what your venue needs and how to make the coffee bar feel like the holidays.
When to book a coffee cart for a December party
For December parties, book two to three months ahead. If your party lands on a Friday or Saturday in December, that window is open now and closing.
Here's how the 2026 season lines up:
Dates
What to expect
Thursday, Nov. 26
Thanksgiving. Friendsgivings and family gatherings fill the weekend around it.
Fri., Dec. 4 to Sat., Dec. 19
Peak holiday party weekends. These dates book first.
Weekdays in December
Office lunches, open houses and client events. Easier to book closer in.
Dec. 21 to Dec. 31
Christmas is on a Friday this year and New Year's Eve on a Thursday. Fewer office parties, more family gatherings.
If your first-choice Saturday is gone, a weekday afternoon is often still open. Plenty of teams also push the party into January, when everyone's calendar finally clears.
What's included in a holiday coffee bar
Every booking is one flat price, never per cup. It includes:
A full mobile espresso bar with skilled, friendly baristas
Unlimited drinks for your whole service window
Espresso drinks, drip coffee, chai, hot cocoa and tea, hot or iced
Decaf and plant-based milk at no extra cost
Venue coordination, setup and cleanup
Most Central Indiana events start around $750. Your custom quote is based on guest count, service hours and location.
Holiday drink ideas that get people talking
A coffee bar is the one spot at a party where everyone ends up standing in line together, so give them something worth talking about. Seasonal flavors like peppermint, gingerbread and cinnamon turn a regular latte into the drink people remember. A hot cocoa option keeps kids and non-coffee drinkers in the fun, and decaf means the evening crowd still sleeps.
Our favorite trick is naming the menu after your party. A "Corner Office Mocha" or "Grandma's Gingerbread Latte" costs nothing and gets a laugh every time someone orders one.
Make it your company's coffee bar
For a corporate holiday party, branding is where a coffee cart beats a coffee urn. We can print your logo on the cups, print your logo or a holiday message right onto the foam of each latte, and wrap the cart in your own artwork.
We recently wrapped the cart for the Nike Caitlin Clark 1 launch at Long's Bakery and printed a brand's logo on every drink at a fashion pop-up in Bloomington. Holiday parties get the same treatment. Branding needs a little extra lead time, so mention it when you request your quote.
What your venue needs, even in an Indiana December
The cart needs about an 8 × 8 ft space and one standard 120V outlet. We bring everything else: the espresso machine, grinder, milks, syrups, cups and water.
In winter, indoors is the easy answer. Offices, event venues, restaurants, churches, schools and living rooms all work. Planning something outside, like a tree lighting or a holiday market? We can set up under cover with power nearby. Just tell us about the space when you reach out.
Who books a coffee cart for the holidays
Office holiday parties and team breakfasts are the big ones, and client appreciation events and open houses aren't far behind. We also see holiday markets, school and church events, Friendsgivings, cookie exchanges and family gatherings where someone decided this was the year to go big.
Where we serve
We're based in Indianapolis and serve events across Central Indiana, including Indianapolis, Carmel, Fishers, Zionsville, Westfield, Noblesville, Greenwood and Bloomington.
What to send us for a fast quote
Your date and the hours you'd like us serving
Your guest count
The venue and city
Indoors or outdoors, and where the nearest outlet is
Any branding ideas, like logo cups or printed foam
Send those in our quote form and you'll have a custom quote in your inbox within 24 hours.
Holiday coffee cart FAQ
How far in advance should I book a coffee cart for a holiday party? Two to three months ahead for Friday and Saturday parties in December. Weekday events can often be booked within a couple of weeks, so it's always worth asking.
How much does a coffee cart cost for a holiday party? Most Central Indiana events start around $750. Pricing is flat and based on guest count, service hours and location, with unlimited drinks included.
Can you set up at our office? Yes. We need about an 8 × 8 ft space and one standard outlet, and we coordinate parking and load-in with your building ahead of time.
Do you serve drinks besides coffee? Yes. Chai, hot cocoa and tea are on every menu, and decaf and plant-based milk are always included.
December dates are going quickly. Check your date now and we'll tell you within 24 hours whether it's open.
